X
CONTACT US
 

WHAT IS OFFICE 365 AND WHOM IS IT SUITABLE?

Office 365 is substantially more than just the already familiar Office applications for PC and Mac (Word, Excel, PowerPoint, Outlook) - it is a comprehensive office solution as a cloud service.

1. BUSINESS CLASS MAILBOX

Large business mailbox along with the possibility for archiving is based on the known Exchange Server. The mailbox is available anywhere and on any device, the data is securely backed up and protected.

2. WEB STORAGE SPACE

Secure web storage space allows you to preserve and share files regardless of your location, both within your organization and outside. Copies of files can be synchronized and stored on your computer.

3. TEAMWORK

Online meetings and instant messaging (IM) in HD-quality will enhance the exchange of information and cooperation within your team.

4. FAMILIAR APPLICATIONS

The familiar Office applications for PC and Mac (Word, Excel, PowerPoint, Outlook) in addition to the Web-based Office and Office applications on smart devices (Android, iOS, Windows).

5. BENEFICIAL LICENSING

Licensing is user based and one user license will cover up to five devices (PC and Mac), in addition to the tablets and smart phones.

6. IN EVERY DEVICE

You can use the most recent software on all of your devices at any time, including the right to use the software on personal devices.

WHICH IS THE SUITABLE PURCHASE MODEL?

The same purchase may not always be suitable for everyone. Check out the different possibilities here and see which purchase would be the most useful for your business. If in doubt, ask the advice of your IT partner.

ANNUAL SUBSCRIPTION FROM A LOCAL RETAILER

It is a cloud service order which requires a payment for a whole year in advance. It is well suited for enterprises, where the number of employees is stable, or rather growing.

WITH THE ANNUAL ORDER THE FOLLOWING CIRCUMSTANCES MUST BE ACCOUNTED:

  • The whole year shall be paid in advance

  • In case of an additional order, the length of the whole contract will change (within the one service)

  • The number of licenses can be reduced only after a year.

  • The execution of the order takes 1-2 working days.

  • The activated service can not be returned or exchanged against any other services

  • A variety of services may be combined as necessary

  • The same distributor can assist in the activation of the services and in the transfer of the data (migration)

  • The choice of services may be limited

  • The support is in English (on weekdays) or under an agreement carried out by the distributor (generally for an additional fee)

ORDER DIRECTLY
FROM MICROSOFT'S WEBSITE

Microsoft allows you to purchase cloud services directly from their website and this without the involvement of the local dealer.

WHEN SUBSCRIBING ON THE MICROSOFT WEBSITE,
THE FOLLOWING SHOULD BE CONSIDERED:

  • The subscription services shall be effective immediately

  • Services may be paid either by credit card, or with an invoice (invoice submitted by Microsoft Ireland Operations, that is the company in Ireland). In case of payment by invoice, additional costs must be taken into account

  • The subscription services shall be effective immediately

  • In the case of the annual subscription, the opportunities for changes are limited

  • If the annual subscription will be terminated, contractual penalties may occur (to the extent of one monthly payment)

  • Setup must be carried out by yourself or a service can be ordered from the local reseller

  • Limited English support by phone 24h a day

MONTHLY SUBSCRIPTION THROUGH A LOCAL EXPERT

The most flexible way to acquire cloud services. You only pay for what you actually have used last month, perhaps similar to the use of telephone or electricity.

BY SUBSCRIBING TO OFFICE 365 LICENSES ON A MONTHLY BASIS YOU CAN CONSIDER THE FOLLOWING:

  • Payment for the services ordered during the previous month with a days precision (if you order the service only for a week, then you only pay for the week)

  • The invoice will be sent by the local reseller.

  • The exchange or withdrawal of services is possible at every moment and without contractual penalties.

  • Ordered services and changes will be effective immediately upon ordering by the partner

  • A variety of services may be combined as necessary

  • Possibility to replace old Office 365 service contracts (Office 365 Small Business, Small Business, Premium, and Midsize Business) with new ones

  • The same distributor can assist in the activation of the services and in the transfer of the data (migration)

  • Support is in English (12x5), either by email or by phone

COMPARE THE MOST POPULAR PACKAGES

Below is a selection of the most popular packages bought in Estonia the most. We help you to find a suitable solution!

BUSINESS ESSENTIALS

5.10€

Users
Monthly payment

  • HD audio-video conferences
  • 50GB business mailbox
  • 1TB web storage space
  • Web-Based Office

Office 365

Read more

BUSINESS PREMIUM

12.70€

Users
Monthly payment

  • 1TB web storage space
  • 50GB business mailbox
  • Office applications
  • HD audio-video conferences
  • Web-Based Office

Office 365

Read more

PROPLUS

14.00€

Users
Monthly payment

  • 1TB web storage space
  • RDS access
  • Web-Based Office
  • Office applications

Office 365

Read more

ENTERPRISE E3

21.59€

Users
Monthly payment

  • 1TB web storage space
  • 50GB business mailbox
  • RDS access
  • Office applications
  • HD audio-video conferences
  • Web-Based Office
  • Information protection

Office 365

Read more

Residential customers Small business Medium and Large businesses State Agency Educational institution
The prices are indicative and do not include sales tax. The State and educational institutions apply more favourable price levels.

CUSTOMER REFERENCES

PRIIT NIRGI

Teenindusjuht, KAFO OÜ

The challenge for KAFO IT has so far been jobs with varying profiles. All the users do not need a whole Office package or specific software. Selection of the Office 365 monthly purchase model, offered by our IT partner Datafox, gave us just that flexibility to meet the rapidly changing needs. We will pick the necessary services to use according to necessity and we will pay only for the used days.

Oliver Ahlberg

Chief Operating Officer, Skeleton Technologies

Office 365 has grown along with our company. Our IT jobs have very, very different profiles, and today are located all over the world. Secure access to corporate data must be guaranteed regardless of the user's device, time and location. Office 365 cloud services are of great help to us at this point by enabling promptly to introduce changes related to the number of users or changes within work processes. In doing so we will pay only for what we actually use.

Tarvo Lindma

Vandeadvokaat, Supremia

The law firm Supremia aims to provide our clients high quality legal services. It is very important for us and our clients that the IT in our bureau is operational and that the customer data is kept secure. Therefore, it is suitable for us, and we use the 365 web office solution, which corresponds to the world's leading security standards and the technical architecture is fully guaranteed by the service provider.

FAQ

FREQUENT OBJECTIONS AND MYTHS

In the case of all new solutions, plenty of questions, hesitations and doubts arise in many – maybe you'll find the answer to your question already here.

I DO NOT USE AND DO NOT WANT TO TAKE CLOUD SERVICES INTO USE!

Actually we are using various cloud services for a long time already, such as mailboxes (Gmail, Yahoo!, hot.ee, etc.), social networks (Facebook, Instagram, suhtlus.ee) and file storage solutions (Dropbox, Google Drive), etc.

THE DATA MAY BE LOST IN THE CLOUD

Over half of the companies do not make important data backups nowadays. The Microsoft cloud data is backed up, and they are available to the customer at any time, regardless of the location.

CLOUD SERVICES ARE NOT SECURE

Behind the cloud services there is actually premium hardware located in well secured environments, and managed by qualified professionals. The security and the quality of Microsoft cloud services matches ISO as well as other internationally recognized standards, which has also been approved by independent auditors. For more information about the Microsoft cloud services security, privacy, and quality can be found on the Microsoft Trust Center website.

THE CLOUD SERVICE PROVIDER COULD ABUSE MY DATA OR EXPLOIT IT IN A WAY (TO SEND ADS, ETC.)

The data stored into Microsoft cloud belongs only to the customer. The client has the right to download and delete the data, the client always knows accurately the location of the data, and who and under which conditions can access the data on behalf of Microsoft Access.

WHAT IF THE INTERNET OR ELECTRICITY IS LOST – HOW CAN THE DATA BE ACCESSED?

Internet access is everywhere and available from a variety of sources (cable, mobile internet). The cloud services are also available in smart devices, which run autonomously for quite a long time. For example: if a local mail server is useless due to lack of electricity or internet, then you can read and send your email even from outside your office using a cloud service. If the cloud service is however not available, then the files are retained on the computer (offline). In addition, the Office application software runs independently without the need for internet.

MY OLD APPLICATIONS WILL NOT WORK IN THE NEW ENVIRONMENT

Yes, it is true that some of the older applications are not compatible with new technologies. But Microsoft's flexible packages and single services allow to start the cloud services step by step, to introduce the services that do not restrict the use of the old applications. At the same time, old applications are often interchangeable with new ones, which already are included in the Office 365 service packages.

OUR IT DEPARTMENT CAN COPE WITH OUR EXISTING INFRASTRUCTURE

The in-house IT department takes a lot of human resources, is quite costly, and does not allow to focus on the main business. The introduction of cloud services releases the IT human resource, allowing them mainly to focus on the promotion of company's business goals instead of "fire extinguishing". The risks increase with ageing hardware and software.

TRANSITION TO CLOUD SERVICES IS AN EXPENSIVE ENDEAVOR

Certain costs must definitely be taken into account when switching to cloud services. However, these costs are non-recurrent and should be done even if you upgrade the in-house infrastructure.

WE HAVE A WELL PLANNED IT BUDGET

Even the very well planned budget might not cover the unexpected costs related to the failures of the equipment, the need to update the hardware, and the additional licensing.

CLOUD SERVICES ARE MORE EXPENSIVE, BECAUSE THEY REQUIRE CONSTANT PAYMENTS

Cloud services are operational costs, not investments. The cost is budgetable and flexible, perhaps changing along with your company's progress. Even small companies are able to use expensive technologies due to flexible payment methods.

ALWAYS ASK FOR ADVICE BEFORE YOU BUY!

Before a purchase it is always sensible to think through everything, from a package of your choice up to the migration of processes.
If you do not have your IT partner and you would like to contact us for more information or advice, feel free to contact us..

Contact us:

Kristjan Ok

kristjan@datafox.ee

+372 5648 4030